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In insurance, a declaration is a form signed by the insured (the person or business buying the insurance) to confirm important details about their business or personal situation, including claims history, risk factors, and other relevant information that could impact the insurance policy.

What is a Declaration in Insurance?

A declaration in insurance is a formal statement provided by the insured during the application process. This form includes detailed information about the insured’s business operations, personal details, claims history, and other factors that help the insurer assess the risk and determine the appropriate coverage and premiums. The declaration is crucial as it forms the basis of the insurance policy, ensuring that the coverage reflects the true nature of the risk.


Consider a business owner applying for insurance. The declaration form will require information such as:

  • The type of business
  • The business location
  • The number of employees
  • Financial details of the business
  • Claims history (any past insurance claims)
  • Any factors that might increase the risk of a claim
  • Previous criminal convictions or pending charges (if applicable)
  • Any previous bankruptcy or financial issues

By signing this form, the business owner confirms that all the information provided is accurate and complete. This information is essential for the insurance company to understand the risk and provide the right coverage.

Key Components of a Declaration

A declaration form typically includes the following key components:

  1. Personal or Business Information:

    • Details about the insured individual or business, such as name, address, type of business, and contact information.
  2. Claims History:

    • A record of any previous insurance claims. This helps the insurer evaluate the risk and set premiums.
  3. Risk Factors:

    • Information about any factors that might increase the risk of a claim. This could include details about the insured property, business operations, or any specific risks associated with the business.

Types of Declarations Covered

There are several types of declarations that might be required in different insurance contexts:

Personal Insurance Declarations

For policies like auto, home, or health insurance, individuals must provide personal information, claims history, and any relevant risk factors.

Business Insurance Declarations

Business owners need to declare detailed information about their operations, financial status, claims history, and any risk factors related to the business.

Renewal Declarations

When renewing a policy, insureds may need to update their declaration forms to reflect any changes in their situation or business operations.

Endorsement Declarations

If a change or addition is made to an existing policy, a new declaration may be required to provide updated information relevant to the change.

Exclusions and Limitations

While the declaration form provides essential information, it’s important to be aware of exclusions and limitations that may apply to your policy:

  • Accuracy of Information:

    • The accuracy of the declaration is crucial. Any false or omitted information can lead to denial of coverage or claims.
  • Specific Exclusions:

    • Insurance policies often have specific exclusions that are not covered, regardless of the declaration. For example, certain types of damage or losses may be excluded from coverage.
  • Policy Limits:

    • The declaration helps define the coverage limits, but it’s important to understand these limits and how they apply. For example, a business insurance policy may have different limits for property damage and liability.
  • Conditions and Endorsements:

    • The declaration may include certain conditions that must be met for the coverage to be valid. Additionally, endorsements (changes to the policy) may alter the terms based on the information provided in the declaration.